Yes.
You need a simple CRM — and HoneyBook is built for exactly this.
What's really going on
Under 10 inquiries a month with 2-3 people means your problem isn't lead volume — it's document flow. A couple signs, a deposit lands, a floor plan arrives, someone updates a note. Miss one thread in email and you double-book a Saturday. That's the real risk, not a leaky pipeline.
What to do instead
- HoneyBook (~$36/mo, check current pricing) — one platform for your web form → client profile → contract → invoice → file uploads. It was built for US event pros and covers everything you listed.
- Airtable (free tier) — if HoneyBook feels too packaged, build a venue-booking base: form intake, kanban by status (inquiry / hold / contract out / booked / done), file attachments per record.
- Habit: every Monday, one person walks the board and touches every active booking. No exceptions.
First action, 30 min: sign up for HoneyBook's trial, connect it to your inquiry email, and rebuild your current web form inside it so the next inquiry lands as a client profile automatically.
What you're being oversold
If anyone pitched you Pipedrive or HubSpot Sales Hub, ignore it — those are pipelines for sales reps hunting deals, not venues managing booked events. You'd pay per seat for features you'd never touch and still not have contract or file tracking. Doing nothing costs you the booking that falls through because a deposit invoice sat unsent for two weeks in someone's inbox — one lost Saturday is more than a year of HoneyBook.
When to revisit this
When you add a second venue location or a fourth team member and roles start blurring.
The part worth getting right
The fork is whether your bookings are mostly repeatable (same contract template, same file checklist, same deposit terms) or mostly bespoke (custom pricing, weird vendor requirements, unusual event types). If it's repeatable, HoneyBook's templates save you hours a week and the choice is easy. If half your events are one-offs with custom terms, HoneyBook's rigidity will fight you and Airtable's blank canvas fits better — but you'll build the workflow yourself. Pick the wrong one and you're migrating client records in eight months.